Torbay Photographic Society Data Protection Policy 

May 2018


Torbay Photographic Society (TPS) collects contact information from members, exhibition entrants, and people associated with the club and its running. This data will be kept secure as specified in General Data Protection Regulations 2018.


The data held will not be shared with any third parties, for any reason, other than legal obligation. The only people with access to the data held will be members of the committee. The data will only be used to contact members for and on behalf of the Torbay Photographic Society. The club will keep this data for a maximum time according to the nature of which it was gathered and permission granted:-

Club members will be ongoing whilst membership and permission is maintained.


After this period any data held will be securely deleted (GDPR2018). Any person to whom we are holding data has the right to view the data at any time by request and also has the right to withdraw permission for Torbay Photographic Society (TPS) to hold your data. Upon request all your data will be securely deleted from the records (GDPR2018).


TPS uses members' personal information for entering and running competitions online, but all data is stored with a secure password. When entering our competitions:- internal, inter club or End-of-Season, Torbay Photographic Society reserves the right to publish authors’ names and image titles. 


TPS cannot guarantee or accept responsibility for data that is “in transit” over the internet. However once received any data will be held securely, where permission has been granted, and used solely within the scope of that permission in accordance to GDPR 2018 directive.


TPS welcomes junior members and requires the member’s details, for contact purposes, that can only be taken with express permission from parent or person with legal parental responsibilities for the individual. Contact with the junior member will be in a manner restricted to the wishes, as stated, by parent or guardian who originally granted relevant permissions. Permission for TPS to hold this information may be rescinded at any time and all data held will be securely deleted from the records.

Any queries go to 'Contact Us' page or email 


 All Images are Copyright Protected and any unauthorised use or copying of these images is forbidden

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